• All booths are 10’ x 10’ and include one 6’ table and two chairs.
• Pipe and drape (navy and white drapes).
• The electricity order form and shipping information is available on the PVMA website.

Booths not paid for by July 1 will be forfeited.

Booth assignments will be released to Exhibitors on August 8, 2024. 

Preferential booth placement is given to conference sponsors.

The last day to cancel booth space and receive a 50% refund is August 1, 2024. Exhibitors canceling after this date forfeit 100% of the total rental.

Any booth with an open invoice on July 1, 2024 will be cancelled.

Booth Staffing
Booths must be staffed at all times during posted show sessions. No dismantling is permitted until the official closing of the MarketPlace on August 17, 2024. All exhibitors have an obligation to the conference attendees to make certain this rule is not violated. If an exhibitor chooses to dismantle or unman early, PVMA will bill the exhibitor the cost of one additional booth space ($1800 total).
Exhibits may be dismantled on Saturday, August 17, 2024 at 4:00 pm. Any displays not dismantled by 7:00 pm will be dismantled by the Hershey Lodge at the exhibitor’s expense. All exhibit materials not removed by the posted deadline will be transferred to the hotel and held for disposition at the exhibitor’s expense.

PVMA utilizes the event app “Whova” (HOO-va) to enhance the attendee and exhibitor experience. Each exhibitor is provided with 2 complimentary registrations to the app. Employees who are attending the conference are encouraged to participate, as there are in-app messaging features utilized onsite. Additional app access passes are available for purchase at $25 each.

An email will be sent to the person listed as the primary contact on the exhibitor application with instructions are provided in the app for how to set up a profile. Questions about Whova access should be directed to  events@PaVMA.org.